Reallocating a payment

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This procedure is useful where you have discovered that a payment has previously been allocated against the incorrect invoice. You now need to reallocate this payment against the correct invoice.

Reallocate a payment

  1. On the main menu click Bookkeeping > Cash Posting > Purchase Ledger Payments.

  2. Select the Ledger option on the right side of the window.

  3. Select the Company from the drop down list.

  4. Enter the Supplier Code and press the [Enter] key.
    The list of all the outstanding invoices and unallocated cash for the supplier is displayed.

  5. Select the Show Zero check box on the right side of the window.
    A list of all the transactions for the supplier are displayed, including invoices at the top of the grid and payments listed below.

  6. Click the invoice that had an incorrect payment allocated to it and then press the [F2] key.
    The invoice is displayed along with the associated cheque payment.

  7. Press the [F2] key to restore the earlier view.

  8. Select the cheque and click the Unallocate button.
    The Tax on Unallocated Cash window appears.

  9. Select the tax rate and click the OK button.
    The invoice now displays as unpaid in the grid.

  10. Hold down the [Ctrl] key and select the invoice you want to allocate the payment to, and then select the cheque.

  11. Click the Allocate button.
    The correct invoice is now paid.

  12. Click the Close button to exit the Ledger window.

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