Table of contents
Overview
Once an invoice has been authorised, only users with authorisation permission can modify it.
Modify invoice details
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On the main menu, click Bookkeeping > Cash Posting > Purchase Ledger Payments.
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In the Payments window, select the Company from the drop-down list.
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Select the Ledger option on the right side of the window.
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Enter the Supplier Code or the Supplier Name. Entering one of these automatically displays the other.
The various outstanding invoices for the supplier are displayed. -
Double-click the invoice you want to edit.
The Purchase Invoice window for the selected invoice appears. -
If the invoice status says that it has already been authorised, click the Unauthorise button
.
A message is displayed confirming that the invoice has been successfully unauthorised and the status changes to Unseen.
Note
Clicking the Unsubmit button will display a message warning you that this will delete the invoice from the system. Clicking No on the message retains the invoice for editing. Clicking Yes delete the invoice from the system.
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Modify the details as required.
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When you are finished, click the Authorise button
. A message confirm that the invoice was successfully authorised and the status changes to Authorised.
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Click the Close button
to close the invoice. You are returned to the Payments window.
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Click the Close button
on the Payments window to close it.
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