Create for Employee Filing

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    To create documents for the Employee Filing library you need to either be in an employee record or have an employee selected on the Find Employees window. Click Create Document in the CCH Document section of the Task Bar to open the Create Document window.

    Step 1 of 2  Add filing details

    DM_window_CreateDocumentEmployeeStep1.png

    Field

    Note

    Filing Details

    Library

    The library that the document will be filed to.

    Defaults to Employee – not editable.

    Template

    The template that will be used to create the document.

    Defaults to last selected template. Click on button_Dropdown.png to list the most recently used, or button_Ellipses.png to open the Find Templates window.

    File name

    Defaults to the file name from the selected template, but can be changed.

    Assignment

    This field is not applicable for employee related filing.

    Job

    This field is not applicable for employee related filing.

    Type

    This will be automatically populated based on the selected template.

    Use the dropdown selector if you want to change this type.

    Description

    A free format text box. The description can help you identify the document.

    The dropdown list recalls the last 10 descriptions used.

    Extra Will be enabled if the Type selected has extra fields associated to hold additional document tagging information.

    Action

    Type

    Will default to Task or Workflow based on whether you have CCH Workflow activated or not.

    Employee

    Only applicable where the Type is Task. Select the employee that the task is being assigned to. Click on button_Dropdown.png to list the most recently used, or button_Ellipses.png to open the Find Employees window.

    Action

    Only applicable where the Type is Task. Select the appropriate task action.

    Comment

    Only applicable where the Type is Task. An optional text field.

    Workflow

    Only applicable where the Type is Workflow. Entries are based on any preset defaults and your permissions as a user.

     

    Step 2 of 2  Add mailing details

    DM_window_CreateDocumentEmployeeStep2.png

    Field

    Note

    Addressing information

    To

    Defaults to the employee that the document relates to. You can change this and select an associated contact.

    FAO

    For Individuals, this is only enabled if To is changed. Use to select the  associated contact or the contact within an associated company that the letter is directed at.

    Use related contact's address

    Only enabled if To is changed and will default to checked. Uncheck the box to use the original contact's address.

    Address

    Use to select which address to use where there is more than one associated with the contact in the To field.

    From

    Defaults to the logged in user. To change this use the button_Ellipses.png button.

    Preview/edit letter information (these fields are all editable)

    FAO Mailing Name

    Only applicable if there is an entry in the FAO field. Will default to the mailing name of that contact.

    Mailing Name

    Defaults to the mailing name of the contact in the To field.

    Document Date

    Defaults to today. Can be edited if for example you are preparing a letter that will be sent at a later date.

    Salutation

    Defaults to the salutation for the contact in the To field, unless there is an entry in the FAO field.

    Heading 1

    Blank unless the To field is changed, in which case it will default to the mailing name of the original contact in the To field.

    Heading 2 Always defaults to blank. Allows the entry of additional heading/reference information.
    Signatory

    Select the employee in whose name the letter is being sent. This is for templates where the employee in the From field would not be the actual signatory.

    Click on button_Ellipses.png to open the Find Employees window.

    Leave document checked out after creation Defaults to selected. This will leave the document open for editing (and checked out) after creation. Untick this box if you want the document to be created, closed and checked in.
     

    Related

    Creating documents
    Documents can be created based on templates. There are various points where you can create a document, these are covered in this section.
    Create for Client (and Other Contacts) Filing
    Create for Non-contact Filing
    Create for Supplier Filing
    Find Templates