Entering a manual payment using Allocate Multiple

Last modified 08:04, 24 Apr 2017

Overview

You can select a number of invoices to pay without knowing the total amount and have the system calculate the total amount of the multiple allocated invoices for you.

Enter a manual payment using Allocate Multiple

  1. From the Bookkeeping > Cash Posting > Purchase Ledger Payments.

  2. In the Payments window, select the Company for whom you are making the payment.

  3. Select a bank Account.

  4. Select Source of funds, such as cheque, direct debit, etc.

  5. Enter the Supplier Code.
    The supplier Name is automatically displayed, together with a list of all outstanding invoices listed in the table.

  6. Enter a unique payment Number, if required.

  7. Enter the payment Description, if required.

  8. Select the check box next to the Multiples button.

  9. Holding down the [Ctrl] key to multi-select, click the invoices to be paid.

  10. Click the Multiples button.
    The system will calculate the amount of the payment from the invoices selected, and populate the Amount field.

  11. Click the Post button.
    The Posting confirmation message appears.

  12. Click OK.
    If the payment source selected for this supplier was Cheque, the Cheques ready to print window appears.

  13. Select the cheque to be printed by selecting the appropriate line, then select in the Printed check box.
    The Confirmation message appears.

  14. Click Yes.
    The item selected in the Cheques ready to print message disappears and the relevant supplier cheque is printed. The invoice originally selected for payment will have disappeared from the Payments window.

Tip

An alternative approach is to use the Payment Run facility to print multiple cheques.
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