Raising a cash book payment to disbursements

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Raise a cash book payment to disbursements

  1. From the main menu, select Bookkeeping > Cash Posting > Payments.

  2. In the Cash Book Payments window, select the Company that the payment is being made for.

  3. Select the Account from the drop-down list.

  4. Select the Payment Source from the drop down list.

  5. Enter a unique reference Number and expense Description.

  6. Enter the amount in the Amount field.

  7. In the table, enter the net amount of the payment in the Net column.

  8. Open the drop down list in the Tax Rate field and select the appropriate rate.
    The Tax and Gross fields will then be populated with the relevant amounts.

  9. Click in the Nominal column and select the account for disbursement control.

  10. Click the expense line.
    The Choose Dimension window appears, if Dimensions have been set up.
    Dimensions are set up via Maintenance>System>Dimension Maintenance.

  11. Select the relevant dimension from the Dimension Name column if required, then click OK.
    The Allocate Disbursements window appears.

  12. Click the Allocate button.
    The Disbursement Allocation window appears.

  13. Select the Assignment and Task against which the expense will be charged from the respective drop down lists.
    If only a part of the expense amount is to be allocated to this assignment/task, the relevant amount may be entered in the Amount to Allocate field. The amount in the Left to Allocate field may then be allocated to additional assignments as required.

  14. Click the Allocate button.
    The amount allocated against the assignment is now displayed in the Allocate Disbursements window.

  15. Click OK to complete the procedure.
    The Cash Book Receipt window now displays the newly applied disbursement.

  16. Click the Post button.
    The Payment Created window appears.

  17. Click OK.
    The disbursement item will disappear from the Cash Book Receipt window to end the procedure.

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