Completing a manual employee payment

Last modified 08:04, 24 Apr 2017

Complete a manual employee payment

  1. On the main menu, click Bookkeeping > Cash Posting > Employee Ledger.

  2. In the Employee Ledger window, if the employee Payments window is not displayed, select the Payments option.

  3. Click the Company button and select from the Pick Company drop-down list.

  4. Select a Bank Account.

  5. Select the payment Source.

  6. Enter the Employee Code.
    The employee details, together with a list of all outstanding invoices, is displayed.

  7. Enter the payment Number, if required.

  8. Enter the Description, if required.

  9. Enter the allocated Amount.

  10. Click the invoice to be paid.
    The Allocation window appears, which enables you to allocate the appropriate amounts to the invoice.

  11. Enter the full outstanding amount of the invoice in the Allocation field, and then click the Allocate button.
    The Allocate column in the Payments window will now show the amount entered as being allocated.

  12. Click the Post button.
    The Posting confirmation window appears.

  13. Click OK.
    The Create Payment window confirms that the payment was successfully created.

  14. Click OK.
    If the payment source for this employee is Cheque, which can be selected from the drop down list, the Cheques ready to print window appears.

  15. Select the cheque you want to print and then click the Print button to print it.
    An alternative approach is to use the Payment Run facility to print multiple cheques.

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