Allocating payment for multiple invoices

Last modified 08:04, 24 Apr 2017

Overview

This feature allows you to select a number of invoices to pay, without knowing the total amount, and have the system calculate the total amount of the multiple allocated invoices for you.

Task Heading Example: Choose a Client

  1. On the main menu, click Bookkeeping > Cash Posting > Employee Ledger.

  2. In the Employee Ledger window, if the employee Payments window is not displayed, select the Payments option.

  3. Click the Company button and select from the Pick Company drop-down list.

  4. Select a Bank Account.

  5. Select the payment Source.

  6. Enter the Employee Code.
    The employee details, together with a list of all outstanding invoices, is displayed.

  7. Enter the payment Number, if required.

  8. Enter the Description, if required.

  9. Select the check box next to the Allocate Multiple button.

  10. Click the Bills header in the tree to the left of the details table.

  11. Hold down the [Ctrl] key to multi-select, and then click the invoices to be paid.

  12. Click the Allocate Multiple button.
    The system will calculate the amount of the payment from the invoices selected, and populate the Amount field.

  13. Click the Post button.
    The Posting confirmation message appears.

  14. Click OK.
    The Create Payment window confirms that the payment was successfully created.

  15. Click OK.
    If the payment source for this employee is Cheque, which can be selected from the drop down list, the Cheques ready to print window appears.

  16. Select the cheque you want to print and then click the Print button to print it.

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